What we collect
We collect your Google account name, email, profile image and account identifier; authentication and session data; workspace preferences; selected Drive and Sheets identifiers and names; subscription and scan usage records; support messages; and basic device, IP and usage data.
Expense details are stored in your Google Sheet and attachments in your Google Drive. When you request receipt scanning, we temporarily process the uploaded receipt and extracted fields.
How we use information
We use information to authenticate you, provide and secure Gexpense, connect your chosen Google storage, scan receipts, manage subscriptions and allowances, provide support, prevent misuse and improve reliability. We do not sell personal information or use Google user data for advertising.
Google user data
Gexpense requests the drive.file permission, which limits access to files created with Gexpense or expressly selected by you. You can revoke access in your Google Account settings.
Gexpense’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.
Service providers and overseas processing
We disclose only what is needed to providers that help operate the service: Google for sign-in, Drive and Sheets; Stripe for billing; Vercel for hosting and analytics; our database host; and either Microsoft Azure or Cloudflare when receipt scanning is enabled. Stripe receives payment details directly; we do not store full card details.
These providers may process information in Australia, the United States and other countries where they operate, subject to their safeguards and privacy terms.
Storage, security and retention
We use reasonable technical and organisational safeguards, including encrypted Google OAuth tokens. No online service is completely secure. We retain account records while your account is active and as needed for security, billing and legal obligations. Receipt files and expense records remain in your Google account until you remove them.
Your choices and complaints
You may ask to access, correct or delete personal information we control, or make a privacy complaint, by emailing jaime.wu011@gmail.com. We will verify the request and respond within a reasonable time. Account deletion does not delete files or Sheets that remain in your Google account. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner.
Changes
We may update this policy as Gexpense changes. We will post the revised policy here and update the effective date, and provide reasonable notice of material changes.